Greenbrook Homes Association, Inc.
300 Greenbrook Drive
Danville, CA 94526
(925) 837-3024

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1. The exclusive use of the Clubhouse and its facilities (excluding the office and storage room) is available to all Association members on a rental basis. The swimming pool, pool area, tennis courts, bathhouse, etc. are not available for rent. Access to these areas defined above is prohibited as part of the rental.

2. The renter may be required to hire a professional security guard, selected by the Association, for adult and teenage parties in accordance with the Security Guard Policy. The guard is to be present from the time the guests arrive until the renters vacate the Clubhouse. Any exceptions must be approved by the Board of Directors at a regularly scheduled meeting prior to the date of the rental.

3. All reservations for a member’s exclusive and private use of the Clubhouse must be made with the Homeowners' Liaison. No reservation shall be considered binding until a Rental Agreement has been signed, approved and the required deposit paid.

4. The Clubhouse in not available to outside organizations nor to an individual member on behalf of an outside organization, unless the member is willing to accept total responsibility for the organization and will be present during the rental period. The Board of Directors must approve exceptions.

5. Under no circumstances shall the Clubhouse be available for revenue producing functions except upon the prior approval of the Board of Directors.

6. While the maximum number of persons allowed in the facility at one time is 200, the Clubhouse is restricted to 100 persons for dining or any other functions where the room is obstructed by tables and chairs.

7. Reservations made within 30 days of the reserved date shall be accompanied by full payment of the rental fee and security deposit in advance. Reservations made more than 30 days before the reserved date shall be accompanied by the damage deposit. Payment of the rental fee must be received at least 10 days prior to the reserved date or the reservation may be canceled.

8. Full refunds of advance deposits will be made if the reservation is canceled more than 10 days prior to the reserved date. No rental fee refunds will be made when a cancellation is received 10 or less days before the reserved date.

9. A security deposit of $400.00 is required. This deposit will not be refunded unless all provisions of the contract have been followed and no damage is incurred to Clubhouse facilities or furnishings. If damage occurs, the deposit will be applied towards the cost of damage, but shall in no way limit liability of the renter for damage or clean up costs in excess of $400.00 Standing water or ice will severely damage the wood floor.

10. The renter is to be aware that the Homeowners’ Liaison and/or Board of Directors may access the function at any time to determine if the rental is in accordance with the Rental Agreement and Policy. Failure on the part of the renter to comply with the Rental Agreement and Policy can result in termination of the function at any time by the President, Homeowners’ Liaison, any board member and/or police. Should such action be required, the renter waives his/her right to a refund of the rental fee.

11. Renters may rearrange the furniture if necessary. Please lift the furniture as pushing or pulling will damage the furniture and the wood floor. Return everything to its original position before leaving. Do not move any furnishings or furniture outside.

12. Decorations will be coordinated with the Homeowners’ Liaison to avoid damage to wood or wallpaper. All decorations must be non-flammable or treated with a flame retardant. Use of stick-on name tags is prohibited. Glitter/confetti is not allowed in the Clubhouse. Glitter is extremely difficult to clean up and doubles the cost of cleaning. The renter will be assessed the additional cost if it is used.

13. Clean-up is to be done during the rental period (before leaving) unless other arrangements have been made in advance. The renter is expected to take out of the building everything he/she brought in. All garbage must be placed in the dumpster outside and cans relined. If the renter has cans or bottles they wish to recycle, he/she must take them out of the Clubhouse and recycle them. Please do not leave anything in the refrigerator. Scatterings of trash, bottles, etc. on the grounds around the Clubhouse will be considered as damage. The room must be broom swept and all garbage picked up. Spills are to be wiped up the same evening from counters or floors. Please check the bathrooms prior to leaving to ensure that paper waste is not strewn about and that toilets are flushed. The cleaner will mop the floors and clean the counters in the kitchen and bathrooms.

14. Renters may use the fireplace, however, all fires must burn out by the end of the rental period. Water may not be used to extinguish fireplace fires.

15. Renters may use the kitchen facilities. Clean-up needs to be done in the kitchen before leaving the Clubhouse at the end of the rental period.

16. Renters (members) shall be fully responsible for all activities occurring in the Clubhouse during the rental period and shall hold the Association free and harmless of any damage or loss of personal property or any bodily injury suffered during or as a result of a rental. The renter, the person signing the rental agreement, must be present during the rental.

17. Any violation of alcohol and drug laws will be grounds for immediate termination of the event. It is the responsibility of the renter to monitor the consumption level of his/her guests.

18. The maximum time allowed per rental is 8 hours. All functions shall be concluded by midnight. This includes clean-up. Failure to comply with this policy will result in an additional charge of $100.00 per hour after midnight or any portion thereof.

19. Upon leaving, turn off all lights and heaters. Secure and lock all doors. Make sure all trash has been taken to the dumpster and the trash cans are relined. A charge of $25 per violation will be assessed.

20. Keys need to be returned promptly. The security deposit will then be refunded providing no damage has occurred. The fee for a lost key is $150.00.

21. The phone number for the Clubhouse is (925) 837-3024. If a caller asks for Greenbrook information, please ask them call back during office hours.

22. Scouting and other Greenbrook sponsored groups or functions are not affected by the fee schedule.

23. All of the Insurance requirements on the Rental Agreement must be met and the Release of Liability and Indemnification clause must be signed.

Any forfeited checks not honored by the bank with be subject to a $25.00 service charge and, if not paid, damages three times the amount of the check, as allowed by California law.

Deposit and Proof of Insurance:

Undersigned shall provide written evidence of Liability Insurance to the Greenbrook Homes Association prior to the issuance of keys for the rental. Liability Insurance may take the form of either Comprehensive Personal Liability Insurance (“CPL” or Commercial General Liability Insurance (“CGL”). In either case the undersigned shall be the Named Insured on the policy. The Limit of Liability shall be not less than $500,000 Each Occurrence, and, if CGL, not less than $500,000 Each Occurrence and $500,000 in the Annual Aggregate Limit. Acceptable evidence of liability insurance coverage for CPL shall be a copy (photocopy or facsimile) of the most current policy Declarations Page, showing Named Insured, Insurance Company, Policy Number, Expiration Date and Liability Limit(s). For CGL, evidence of coverage shall be in the form of a completed and signed original Certificate of Liability Insurance, industry ACORD Form #25 or equivalent.

Release of Liability: The undersigned, intending is to be legally bound, does hereby waive and release forever any rights or claims for personal injury or damages which might otherwise arise against the Greenbrook Homes Association and its directors, officers, members or employees from use of the clubhouse and related facilities.

Indemnification/Hold Association Harmless: The undersigned, in consideration of being allowed to use the clubhouse and related facilities, agrees to provide evidence of liability insurance protection during term of use of not less than ($500,000.00), as outlined above and to indemnify and hold harmless Greenbrook Homes Association, its directors, officers, and members, and their successors and assigns, employees, etc., from any damages sustained as a result of claims, demands, costs, or judgments arising from use of the clubhouse and related facilities. This waiver of claims and indemnification provisions relate to any and all persons who are on the premises due to the presence of the undersigned.

In the event any legal action is instituted against the Greenbrook Homes Association, its directors, officers, or members arising from the use of the clubhouse described herein, the undersigned shall indemnify the Association for any attorney's fees and/or court costs incurred in defending such action.